Alumni Engagement Event Coordinator

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
The Events Coordinator for the Office of Alumni Engagement supports all aspects of alumni programming. The Events Coordinator is responsible for logistical event management, including; RSVP coordination, event registration execution, e-marketing via iModules (email and forms), website management, contract submissions, and venue coordination. The events coordinator is also responsible for some regional event planning, campus committee work, and chapter volunteer management.
1. Manages all aspects of event logistics in the Office of Alumni Engagement, including the management of RSVPs, execution of registration and event check-in, briefing documents, e-marketing (emails and form building) via iModules, website management, contract submissions, catering and facilities requests, liquor license applications, auction management, and onsite logistics coordination. Supports the Director and Assistant Directors with events as needed.
2. Supports the planning of local regional chapter events and athletic pregame events. Manages local regional chapter volunteers to develop, promote and execute local alumni programming. Serves as staff liaison to Events Committee of the Alumni Board of Directors, and other campus committees as necessary.
3. Daily user of iModules platform for the Office of Alumni Engagement - email communications, integration with SMC website, and form building and TouchNet payment platform. Monitors and manages communication through events@smc email account and events phone line, as well as main alumni phone line and alumni email account in absence of administrative assistant.
4. Leads in the planning and execution of student events, including Zero Year Reunion, Grad Fair, First Year, First Six, etc.
5. Manages event attendee coding and alumni reports/list pulls within Colleague and Informer and maintains Advancement Office event calendars and weekly event update emails.
6. Supervises student staff and manages student daily workflow and projects.
7. Manages inventory, organization, and ordering of alumni merchandise.
Experience and Qualifications
Education: REQUIRED: Bachelor's Degree
Experience: (years required and applicable field of experience): At least 2 years of event planning experience.
Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical): Ability to use Word, Excel, PowerPoint, Access, iModules event software, TouchNet POS, Adobe PhotoShop, database skills, and general office machines.
Other requirements: (e.g. travel, weekend/evening work): Frequent night and weekend work, with some travel. Must have own vehicle.
Supplemental Information
Application Instructions: Please apply online at http://jobs.stmarys-ca.edu
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
A resume
The name and contact information for three (3) professional references.
In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.
Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at http://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

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